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Privacy Policy

This privacy policy sets out how Friends of Wimbledon Park (“FOWP”) uses and protects any information that you give us when you use this website.

We are committed to protecting and respecting your privacy.  This policy (together with our Terms and Conditions and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. For the purpose of UK-GDPR, we are a ‘processor’.  Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

We may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 1 September 2021.

What we collect

Enquiries: If you contact Friends of Wimbledon Park (e.g. using the “Contact” form, we may collect the following information:

  • name,
  • email address (required),
  • other contact information including your phone numbers (if you choose to provide these),
  • the nature of your enquiry.

Volunteers: If you volunteer to help with Friends of Wimbledon Park, we may collect the following information:

  • your name and additional family / friends’ names (for secondary volunteers – please ask their permission first before providing their personal data),
  • email address (required),
  • additional contact information including email addresses and phone numbers (if you choose to provide these),
  • the types of activities that you are volunteering for,
  • The date(s) and time(s) that you are available to volunteer,
  • A link to your membership record (if you are a member – see below).

Membership: If you join as a member of FOWP, we will ask you to complete a membership application form, which includes:

  • name(s),
  • address,
  • email address(es),
  • optional phone number(s) (if you choose to provide these),
  • a record of payments made to FOWP,
  • membership renewal date.

What we do with the information we gather

Enquiries and Volunteers: We may process information contained in any enquiry you submit to us regarding services (“enquiry data“). The enquiry data may be processed for the purposes of informing you about the organisation and the park and offering relevant services to you e.g. membership of FOWP. The enquiry and volunteer data is held in the relevant FOWP email accounts.

Membership: We will store your data  in our membership database, which is stored securely away from the website. We will use this information to send you renewal letters / emails and to keep you informed of any relevant meetings and activities.

The legal basis for this processing is consent and legitimate interest ** (see below).

Marketing

We will not share your information for marketing purposes with anyone outside of FOWP.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

About Cookies

A Cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.

Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.

Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.

Cookies We Use

We use cookies to help us to analyse the use and performance of our website and services. We do not use advertising or social media cookies.

Cookies used by our Service Providers

We use Google Analytics to analyse the use of our website. Google Analytics gathers information about website use by means of cookies. The information gathered relating to our website is used to create reports about the use of our website. Google’s privacy policy is available at: https://www.google.com/policies/privacy/.

Managing Cookies

Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:

Blocking all cookies will have a negative impact upon the usability of many websites.  If you block all cookies, you may not be able to use all the features on our website.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.

You may request details of personal information which we hold about you. If you would like a copy of the information held on you please contact us via our contact form.

If you believe that any information we are holding on you is incorrect or incomplete, please write to or contact us as soon as possible. We will promptly correct any information found to be incorrect.

If you wish for your any personal data that we hold about you to be deleted, please send this instruction via the contact form.

** Legitimate Interest

GDPR Legitimate Interests Assessment (LIA)
The GDPR

[1] applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier. The concept of legitimate interests[2] as a lawful basis for processing is essentially the same as the equivalent Schedule 2 condition in the 1998 Act, with some changes in detail.

This can be broken down into a three-part test:

(1) Purpose test: are you pursuing a legitimate interest?
Yes, the individual’s details are required so the Friends of Wimbledon Park can inform the member on matters relating to Heritage Wimbledon Park. The details consist of name, postal and email addresses, phone number and date of application.

(2) Necessity test: is the processing necessary for that purpose?
Without this information communication wouldn’t be facilitated.

(3) Balancing test: do the individual’s interests override the legitimate interest?
No the individual has joined to be a recipient of this information.

All members’ personal details supplied to FOWP will be held securely and only accessed by those appointed to administer the database. It will only be used solely for communication with them concerning their membership, governance, events and only matters concerning FOWP. It will not be shared with any other organisation except where there is a statutory obligation to do so. Members may write to the Membership Secretary at any time to request to see his or her details held or request the removal of his or her details from the database

[1] General data Protection Regulations (GDPR)
[2] Article 6(1)(f) gives you a lawful basis for processing

where:
“processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.”